Bill Paying Procedures

All billing from subcontractors and suppliers will be charged to Master Builders of North Georgia accounts and invoices should be delivered only to Master Builders. If any subcontractor or supplier attempts to bill you directly please advise them to send all invoices through Master Builders.

About once a week, or as required, you will receive a bill payment package. Included will be a cover sheet titled Bills Authorized for Payment. Behind that sheet will be all the invoices covered by that report. At the end of the package will be a Budget vs. Actual report. That report will provide the actual expenses through those in the package verses the original budget.

If at any time you have a question on any bill item or vendor, please do not hesitate to ask for clarification or information.

Please pay the authorized bills directly to the indicated supplier or subcontractor and include the invoice number or other information on the check in order to insure proper credit to Master Builders and your project. Occasionally, payments may involve a large number of invoices such as the monthly billing of the major material suppliers. In such cases you will be provided with a bill payment report to include with your payment

In order to remove invoices from the Bills Authorized for Payment report please provide the check number, date of payment and the amount of payment if different from the authorized amount by making notes on the report and returning it via fax to 706-698-1212.  Provision of the above information constitutes certification of payment by the Owner to the payee.  Please pay the authorized bills by the indicated due date.

If you purchase any material directly, such as a chandelier on sale at Home Depot, please provide us with a copy of the invoice and payment information.

Banks and other lending institutions will typically accept the Bills Authorized for Payment report as documentation of expenditures for construction loan draws. If your lender requires other information we would be happy to work with them to meet their needs.

QuickBooks Professional is used to manage your bill paying process and provides many available reports. About once a month you will receive a report listing all payments by check number and date of payment that should match your check register. If you would like to see other information such as all payments to a vendor or payment detail by
budget item, please just ask.